Board of Trustees

The Board of Trustees is the Crown entity responsible for the governance and the control of the management of the school. The Board is the employer of all staff in the school, is responsible for setting the school's strategic direction in consultation with parents, staff and students, and ensuring that its school provides a safe environment and quality education for all its students. The Board is also responsible for overseeing the management of personnel, curriculum, property, finance and administration.  

Casual vacancy for a parent representative

A casual vacancy has occurred on the school board for an elected parent representative.

The board has decided to fill the vacancy by selection.

If 10% or more of eligible voters on the school roll ask the board, within 28 days of this notice being published, to hold a by-election to fill the vacancy, then a by-election will be held.

Requests for a by-election should be emailed to:

Penny Gaylor, Chair

Ōtaki College Board at

 or posted to:

Penny Gaylor

Otaki College Board Chair

Ōtaki College

PO Box 36, Otaki

 by: Friday 3 May.

Board Members and their Responsibilities

Board Members


Penny Gaylor

Deputy Chair:

Sarah Ropata

Parent Trustees:

Jo Andrews, Pania Barrett, Penny Gaylor, Sarah Ropata

Co-opted Trustees:

Maewa Kaihau

Student Trustee:

Rose Reynolds

Staff Trustee:

Ian McMillan


Andy Fraser;

To contact Penny Gaylor (Chair, Board of Trustees), Email: 


Whānau & Community Engagement/Fundraising: 

Sarah Ropata

Jo Andrews

 Curriculum & Learning:

Casual Vacancy


Penny Gaylor

 Health & Safety:    

Casual Vacancy


Pania Barrett

 Planning & Review:  

Sarah Ropata

 Student Welfare

Rose Reynolds

Joanna Devane

 Tangata Whenua:   

Maewa Kaihau  (appointed by Ngā Hapū o Ōtaki)

Meeting Information

Meetings are held in the Staffroom at Ōtaki College. They are held on a Wednesday night at 6:00pm every six weeks, and are open to the College Community.

2024 Dates and Minutes

14 February

27 March  

15 May

19 June

31 July

11  September

06 November

11 December Wed 5.00pm 

2023 Dates and Minutes

15 February

29 March  

17 May

28 June

02 August

13  September

08 November

06 December Wed 5.00pm 

2022 Dates and Minutes

 16 February

 30 March

 18 May

 29 June

 03 August

 21  September

 09 November

 07 December

Minutes from 2021 Meetings









Minutes from 2020 Meetings

 (minutes from previous years are available on request from the Principal's Secretary


April Summary